Terms and Conditions of the University of Chester’s e-Recruitment Service
General Terms of Use
1. The University of Chester’s website (http://www.chester.ac.uk/jobs) and the e-Recruitment Service is operated by the University of Chester (‘the University’). By using this site you agree to accept the following terms and conditions.
2. The University reserves the right to change these terms and conditions at any time without notice. You are responsible for regularly reviewing these terms and conditions and your continued use of the e-Recruitment service constitutes your agreement to all such terms and conditions.
3. Personal information provided to the University is held in accordance with the provisions of the Data Protection Act 1998. The University’s policy on Data Protection may be viewed at http://www.chester.ac.uk/about/legal/data-protection.
4. The University’s website, and all related material, is subject to copyright restrictions. You can download, print and copy material from the website for your own personal use. You are not permitted to reproduce any part of the website or its material for any other purposes unless you have been granted permission to do so. See http://www.chester.ac.uk/about/legal/copyright for more information.
5. Whilst every effort is made to ensure that information contained in the University’s web pages and associated recruitment literature is accurate and up-to-date, no representation or warranty is given to that effect and we do not accept responsibility for any errors or omissions contained therein.
6. You are responsible for ensuring that all information, data and files are free of viruses or other routines or engines that may damage or interfere with any system or data prior to being submitted to this site.
7. The University does not accept any liability for any delay or disruption that may be experienced due to technical difficulties whilst using the e-Recruitment website or for any loss or damage to your account or any material supplied by you.
8. You are solely responsible for the information submitted by you to the e-Recruitment Service. This includes ensuring that all information supplied by you is true, accurate, up-to-date and not misleading or likely to mislead or deceive. You must not submit any material which is or may be regarded as discriminatory, obscene, indecent, offensive, defamatory or otherwise illegal, unlawful or in breach of any legislation, regulations, guidelines or codes of practice or the copyright, trade mark or other intellectual property rights of any person in any jurisdiction.
9. If you experience problems with using the service, you are advised to contact hrms.enquiries@chester.ac.uk. The University reserves the right to modify, edit, delete and suspend the service temporarily or permanently at any time.
Registration and Use of the e-Recruitment Service
10. In order to apply for a vacancy using this service, you are required to register your details. You will receive confirmation of registration by email from HRM Services.
11. Registered users of the system may create, maintain and submit applications for specific vacancies at the University.
12. During the registration process for the e-Recruitment Service, you are required to provide some limited personal information, such as your full name and email address. By submitting this information, you consent to the University holding and processing it for recruitment and employment purposes.
13. Access to the site is via a username and password and you are responsible for keeping this information safe and not disclosing it to anyone else.
14. When you apply for a vacancy you will be asked to supply additional personal information using the online application form. The information requested will depend on the vacancy you are applying for, and will typically include qualifications and employment history, contact details and equality and diversity monitoring information. A minimum level of information is required before an application can be submitted.
15. Some of the information you are asked to provide is personal information defined by the Data Protection Act 1998 as sensitive personal data. This includes information about disability status and ethnic origin, collected to support equality and diversity monitoring. You may also be asked about unspent criminal convictions and/or involvement in criminal proceedings to assess your suitability for employment.
16. Until you submit an application to the University, the information you enter using the on-line application form will not be made accessible to anyone, and will be retained for the sole purpose of enabling you to apply for a vacancy in future. Your registered email address may be used only to contact you with important information regarding the application process.
17. The University reserves the right to review registration records created in the e-Recruitment system and, periodically, to delete those records where no application has been made. Where this applies, you will be required to register again to use the service.
18. When you submit an application, the information you supply on your application form will be provided to a selection panel. It will be used to assess your suitability for the post against the published selection criteria in the person specification.
19. Information collected in the equality and diversity monitoring selection does not form part of the assessment of your application. It will not be shared with the selection panel or anyone with responsibility for the administration of the selection process. It will be used solely to monitor the effectiveness of the University’s equality and diversity policy.
20. The information supplied as part of the e-Recruitment service is held securely in a database that is owned by the University, and is located within the UK. The data will not be passed to external organisations or individuals other than those acting in a capacity as agents for the University for software support purposes, or where an external body is party to the recruitment process, such as the NHS for some appointments.
21. If appointed, your application information will be retained as part of your confidential staff record. The University is periodically required to provide data about its staff to the Higher Education Statistics Agency (HESA), and information you provide on your application form may later be used for this purpose.
22. If you are unsuccessful, your application will be removed from the system after a period of twelve months.
23. Use of the website and the e-Recruitment service is governed by and interpreted in accordance with English law and the English courts have exclusive jurisdiction to resolve any disputes.
Declaration
24. By submitting an application for employment you are declaring that the information you provide is accurate, and that you are in agreement with the information provided being processed in accordance with the Data Protection Act 1998 for recruitment and monitoring purposes. The information will be treated. As confidential and not revealed to any unauthorised source.
25. The information supplied by you may be subject to verification with third parties and you authorise them to disclose your personal information to us.
26. Providing incorrect information or deliberately concealing any relevant facts may result in disqualification from the selection process or, where discovery is made after appointment, in summary dismissal.
The University has recently implemented the e-Recruitment Service and, if you submit an application, you may be asked to complete a short survey to share your experience of this service with us.